Printable labels: free online label maker

Make printable labels without extra software

This label maker online lays out text on a sheet of sticky labels: address labels for mail, name labels for school supplies, jam jar labels, pantry and storage bin labels, moving box labels. The preview shows the whole sheet, and “Download PDF” gives you a file at exact size. Your address list never leaves your browser.

How to use it

1. In “Sheet layout”, pick the size of your labels, or “Custom layout…”.
2. Click a template (Address, Name (school), Jam jar, Storage, Shipping) or type your own text.
3. Choose “The same label, repeated” or “A list (one label per address)”.
4. Set the alignment, text size, bold and color.
5. Click “Download PDF” and print at 100%.

Pick the layout by measuring one label

Sheets are listed by their dimensions, not by product numbers. Measure a label with a ruler, then count the columns and rows. On US Letter paper, 3 columns of 10 labels at 2.625 × 1 in give 30 labels per sheet, the classic address labels template. Two columns of 4 × 1 in labels give 20; two columns of 4 × 2 in shipping labels give 10. A4 layouts are listed too.

If nothing matches, “Custom layout…” takes columns, rows, label width and height, margins and gaps, in inches or millimeters. “Center on the sheet” works out the margins for you: 3 rows of 3 in labels with 0.25 in gaps take up 9.5 in, which leaves 0.75 in at the top and bottom of an 11 in page.

Print at 100% and test on plain paper

In the print dialog, choose “Actual size” or a scale of 100%, never “Fit to page”: shrinking the page by 3% moves the bottom row about a third of an inch. Check “Guide border”, print once on plain paper, lay that page over the label sheet and hold both up to a window. If every outline lines up, uncheck the border and print on the labels.

Simple mail merge from a list

For wedding invitations or holiday cards, choose “A list”. Copy the name, street and city columns from your spreadsheet and paste them: with “One label per line”, each column becomes a line on the label. Check “Skip the first line (column headers)” if you copied the titles. You can also separate addresses with a blank line using “One block per label”.

Example: 50 addresses on 3 × 10 sheets fill 2 sheets, 30 + 20 labels. To use the 10 labels left on the second sheet later, set “Start at label no.” to 21. Positions are counted left to right, then row by row: with 5, the first 4 stay blank.

Tips for labels people can read

• Addresses: 10 to 12 pt, first line in bold, never below 8 pt.
• Kids' names and jar labels: one line at 18 to 24 pt reads from across the room.
• Keep 2 to 3 mm of inner margin, since die-cut sheets are never perfectly aligned.
• Moving boxes: add a QR code listing what is inside; any phone camera can read it.

When text does not fit, the size drops by half a point and a warning tells you: four lines at 14 pt on a 1 in high label with 3 mm margins come down to 11.5 pt. Below 6 pt, the text is cut off and flagged.

Frequently asked questions

Why are my labels misaligned?

The page was probably scaled when printing; check the 100% scale. If every label is off by the same amount, adjust the top or left margin in the custom layout.

Can I print a few labels on a partly used sheet?

Yes. Enter the first free position in “Start at label no.” and keep “Number of sheets” at 1.

Do accented names print correctly?

Yes: é, ñ, ü, curly quotes and symbols such as € and ™ come through in the PDF. Characters the PDF font lacks, such as emoji, are replaced and listed in a warning.

Are my addresses uploaded anywhere?

No. The PDF is built in your browser and the list is not saved: close the tab and it is gone.