Place card template: free printable place cards

Printable place cards for every guest

This place card template turns your guest list into ready-to-print name cards: one card per person, with the name in large letters, an optional small line above it (“Merry Christmas”, a date) and, if you like, the table number and a small icon for the meal (vegetarian, vegan, gluten-free, dairy-free, kids' menu, allergy). The cards are laid out on an A4 sheet with cut lines and a dotted fold line.

Use it for Christmas dinner, a wedding breakfast, a christening, a first communion, a kids' birthday party or a dinner with friends.

How to make your place cards

1. In “Guest list (one name per line)”, type or paste one guest per line. To add the table and the meal, separate them with a semicolon: Auntie ; 2 ; vegetarian. The “Example” button loads a list of ten guests.
2. Pick a “Format”: “Folded tent card”, “Flat card” or “Mini glass tag”, then the “Size on the table” (9 × 5 cm or 10 × 7 cm).
3. Pick a “Theme”: “Christmas”, “Elegant wedding”, “Rustic”, “Kids' birthday” or “Minimalist”. You can then change the “Background”, “Text”, “Pattern” and “Accent” colours and the “Font”.
4. Check the “Card preview” with the arrows, then the “A4 sheet”.
5. Click “Print the A4 sheet”, or “PNG of this card” to save a single card as an image.

How many cards fit on a sheet

The tool keeps a 5 mm margin and turns the cards sideways when that fits more of them on the page:

Example: for a Christmas lunch for 12 with 9 × 5 cm tent cards, the tool shows “12 cards · 6 per A4 page · 2 pages”. At 10 × 7 cm you need 3 pages. A PNG of one 9 × 5 cm tent card is 1063 × 1181 pixels, which is 300 dpi.

Folding and setting the table

Print at 100 % and switch off “fit to page”, otherwise the cards come out the wrong size. Card stock of 160 to 250 gsm stands up well; on ordinary 80 gsm paper a tent card stays floppy. Cut along the solid lines then fold along the dotted line with the printed side out.

On the sheet, the top half of each tent card is printed upside down on purpose. Once folded, it becomes the back and reads the right way up from the other side of the table. Untick “Name on the back too” to keep only the pattern on the back. The mini tag has a short slit to cut: slide it onto the rim of a wine glass or a champagne flute.

Place the card on the plate, just above it or in front of the glass. For a wedding, set “Card order” to “By table”: you get one stack per table.

Ideas for each occasion

• Christmas: the “Christmas” theme with holly and snowflakes, plus “Merry Christmas” on the small line.
• Wedding: “Elegant wedding”, a script font and the date on the small line.
• Christening or first communion: “Rustic” or “Minimalist” in pale blue or dusky pink.
• Kids' birthday: “Kids' birthday” with balloons and bunting, and “Kids' menu” for the little ones.

Frequently asked questions

Can I reuse the list from my seating plan?

Yes. If you built a seating plan with the guest seating tool on this site on the same device, an “Import the … guests from the seating plan” button appears. It brings in names, each guest's table and any dietary notes, and leaves the seating plan untouched.

Is my list saved?

Your settings (format, theme, colours, font) stay on your device. The guest list is only kept if you tick “Keep the list on this device”. Nothing is sent over the internet.

Will a long name fit?

The name shrinks to fit the width of the card, so a 15-letter double-barrelled first name stays readable at 9 × 5 cm. Names are cut after 40 characters.

Why does the script font look like a normal font?

The tool uses the fonts already installed on your device. If no script font is found, the font list says so and the cards use a serif font instead.