Printable Gift Tags

Printable gift tags, ready to cut out

This tool draws gift tags to tie or stick onto your presents: seven themes (Christmas, birthday, new baby, Mother's or Father's Day, wedding, thank you, plain), eight colours, four shapes and three sizes. You fill in “To” and “From”, pick one of eight messages per theme or type your own, and the A4 page fills itself. Names stay on your device: nothing is sent anywhere.

For Christmas there are six drawings: tree, holly, snowflake, bauble, reindeer and star. “Mix the drawings” alternates them across the sheet, and “Mix the messages” cycles through the theme's eight lines.

How to use it

1. Pick the “Theme”, the “Drawing” and the “Colour”. The colour follows the theme, but you can change it.
2. Choose the “Shape” (Rectangle, Tag with hole, Round, Flag) and the “Size”.
3. Choose a “Message”, or “Your own message…” to write one (up to 60 characters).
4. Fill in “To (name)” and “From (name)”, or paste a list into “Several recipients: one name per line”.
5. Check the preview, then click “Print or save as PDF”. “Download as PNG” saves the tag whose number is shown in “Tag no.”.

How many tags fit on an A4 sheet

The tool keeps an 8 mm margin on every edge, which any home printer can handle, and 4 mm between tags. That leaves 194 × 281 mm. Take the medium size: 2 columns of 70 mm use 2 × 70 + 4 = 144 mm, and a third would need 218 mm; 6 rows of 40 mm use 6 × 40 + 5 × 4 = 260 mm, and a seventh would need 304 mm. Result: 12 tags.

With a list, every name gets its own tag. Seven names at medium size give 7 named tags; with “Fill the last sheet with tags to write by hand” ticked, 5 tags with an empty “To” line complete the page of 12. Thirty names on small round tags take 2 pages: 24 on the first, 6 on the second, then 18 blank ones.

Ideas for using them

• Family Christmas: one tag per child or grandparent, with “Do not open until the 25th!” for presents that go under the tree early.
• Secret Santa at work: tick “Fill in by hand (blank lines)” so everyone writes their own recipient without giving anything away.
• Teacher gifts at the end of the school year: Thank you theme, “Thanks for a wonderful year”, one tag per teacher or teaching assistant.
• Mother's Day, Father's Day, weddings and baby showers: each theme sets a soft colour and matching drawings (heart, rings, moon).
• Homemade jam, cookies or fudge: the Round shape sits on a jar lid, the Flag shape folds around a ribbon.

Printing tips

Card of 160 to 250 g/m² (roughly 60 to 90 lb cover) makes a stiff tag that will not crumple. Check that your printer takes that weight and select “heavy paper” in its settings if offered. When printing, choose A4 paper and the “Actual size” or 100% scale: “Fit to page” shrinks everything by a few percent and the sizes are no longer right. The sheet is laid out for A4: US Letter paper is about 18 mm shorter, so the bottom row may be cut off there.

Do a first test on plain paper. Then cut along the grey cutting lines, with a ruler and craft knife for straight edges. The small circle on the tag with hole is a guide for a standard hole punch: thread a ribbon or some twine through it. To save ink, tick “White background (less ink)”.

Frequently asked questions

Why do my tags print smaller than expected?

The page was scaled. In the print window, choose “Actual size” or 100% and A4 paper. A medium tag should measure 7 cm by 4 cm with a ruler.

Can I print on kraft or coloured paper?

Yes. Tick “White background (less ink)”: the background is not printed, so the paper colour shows through. Pick a dark colour such as “Midnight blue” or “Black and white” so the text stays easy to read.

How do I get a PDF file?

Click “Print or save as PDF”, then choose “Save as PDF” instead of a printer. The file keeps the real size, page by page.

Are the names stored anywhere?

They never leave your device. Your settings (theme, colour, shape, size) are kept for your next visit; names only if you tick “Keep the names on this device”.